Apply to trade
APPLY TO TRADE / EXHIBIT
Thank you for your interest in vending at Zimfest 2025. Applications open 3 February 2025, and the deadline to apply is Friday 30 June 2025 at 4:00 PM.
ZIMFEST IS NOT OBLIGED TO ACCEPT ANY OR ALL APPLICATIONS SUBMITTED. Applications will be judged based on merit, the balanceof trade and catering at the festival, and to ensure fairness, avoidduplication, and create an exciting and varied event for the public.Applications will not be processed on a first-come, first-served basis due to these considerations.
Application Process
You can find information on the individual categories below, as well as all fees and charges involved. If you need to update your supporting documents, you can log in to update your application at any point up until the deadline here.
There is no need to email your documents to us.
Please make sure you have read our frequently asked questions before contacting us about the application process.
If you are still unsure about anything, please get in touch: traders@zimfestlive.com
Good luck from the Zimfest Live Team!!!
This application is open to any person or business that trades in non-food items. This also applies to confectionery and cake traders.
Applications will not be accepted without all of the following documentation:
- Public Liability Insurance to the value of £5 million
- Risk Assessment and Method Statement (RAMS) for your stall setup
- Full product and price list
- Photographs of your stall and set up
- PAT certification (if you are using electrical appliances)
Important Reminder:
If you do not have Public Liability Insurance & Employer’s Liability Insurance, you can obtain instant annual or one-day cover by following this link - http://bit.ly/Zimfest
Employers' Liability- This is obligatory if you have a person or people working for you on your stall or in a support capacity, such as someone to help transport items to and from your base.
This application is for all hot food caterers and ice-cream vendors.
Applications will not be accepted without all of the following documentation:
- Public Liability Insurance to the value of £5 million
- Food Hygiene Rating certificate from your local authority (Rating of 4 or higher)
- Food Safety Certificates for all staff (no more than 3 years old)
- Risk Assessment & Method Statement (RAMS) for your stall setup
- Full menu and price list
- Photographs of your stall and set up
The following are also mandatory, but only if applicable to your business operations:
- Gas Safe Register Certificate (must be no more than 12 months old)
- PAT Certification (if using electrical appliances)
New Conditions for 2025:
• Pitch Cleanliness: You are required to leave the pitch in pristine condition at the end of the event. All waste must be properly disposed of in the designated bins. Any equipment or items left behind will result in a penalty fee and possible exclusion from future events. A joint inspection will be carried out both before and after the event to assess pitch condition.
• Prohibition on Drink Sales: Vendors are NOT allowed to sell any type of drink at Zimfest 2025. This includes, but is not limited to, alcoholic beverages, soft drinks, and water. Drinks will be available from dedicated beverage stalls. Any vendor found in violation of this rule will be asked to cease trading and may face penalties.
Terms and Conditions
For full Terms and Conditions for traders, please read the attached document here.
Fees and Charges
• Market Trader Pitch (3m x 3m): £195
(Includes 3m x 3m pitch, 2 chairs, and a trestle table)
• Standard Pitch (3m x 3m): £395
Prime Location (Includes 3m x 3m gazebo, 2 chairs, and a trestle table)
o Late applications: Market Trader Pitch - £295 Standard Pitch £495 for applications made after the deadline – 31 May 2025
• Food Pitch (3m x 3m): £500 (if applying before 31 May 2025)
o Late application: £700 for applications made after the deadline.
Power charges:
Single 13 amp power socket = TBC
Twin 13 amp power socket - TBC
Ceeform 16 amp power connection - TBC
Ceeform 32 amp power connection = TBC